Administrative Assistant (Northline)

Houston Community College•Houston, TX

1d•Onsite

About The Position

Provide principal support in office by carrying out recurring office procedures. This role will be responsible for semester course scheduling, tracking enrollment/personnel matters, responding to special projects under deadline conditions, and handling student and community inquiries. The Administrative Assistant will also manage the supervisor's calendar and may support the implementation of dual credit recruitment, workshops, and other events. Additionally, this role may assist in coordinating and developing course offerings for regional dual credit programs, gathering documents for hiring part-time faculty and staff, and developing course schedule spreadsheets. The position involves inventorying office supplies, coordinating travel arrangements, filing correspondence and documents, preparing basic reports, and handling faxes and phone calls.

Requirements

High school diploma or equivalent required
2 years experience progressive secretarial experience required
Valid Texas Driver License
MS Office Programs
Information Management Systems
Organizational & communication skills

Nice To Haves

3 years experience preferred

Responsibilities

May be responsible for semester course scheduling, and track enrollment/personnel matters.
Respond to special projects, frequently under deadline conditions.
Respond to student and community inquiries as they arise.
Manage supervisor’s calendar.
May support the implementation of dual credit recruitment, workshops, and other events.
May provide support in coordinating and developing course offerings for regional dual credit programs.
Gather documents necessary to hire part-time faculty and staff.
May develop course schedule spreadsheets as directed by the supervisor.
Inventory office supplies to prepare orders for purchase.
Coordinate, schedule travel for Department faculty and staff.
File correspondence, records, and other department documents.
Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
Send, receive, and distribute faxes.
Answer and screen phone calls, handling multiple lines.
Perform other duties, tasks and assignments as required.