Administrative Assistant

Canadian Natural•Calgary, AB

13d•Onsite

About The Position

At Canadian Natural, we are dedicated to driving innovation and excellence in the energy sector. As a recognized leader in Canada’s energy industry, we operate one of the strongest and most diversified asset portfolios of any independent energy producer in the world. Make your mark while you grow your career! We are seeking an exceptional Administrative Assistant to support our Chief Operating Officer (COO), Oil Sands Operations. As a trusted partner to the COO, you will serve as a key liaison across the organization, lead strategic initiatives, coordinate critical priorities, and help drive operational effectiveness across the Oil Sands business. If you thrive in a fast-paced environment, excel at building relationships, and enjoy managing complex priorities with professionalism and discretion, we encourage you to apply.

Requirements

10+ years of related Executive Assistant experience supporting Senior Management or C-Level Executives
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), project management software, and other relevant tools (video conferencing, Adobe Acrobat, WebEx, scanners, and telephone conferencing)
High level of emotional intelligence, ability to collaborate and build trusting relationships while managing sensitive and confidential matters with discretion
Robust business acumen demonstrated in building and reviewing executive-level and strategic presentation
High level of integrity and the ability to work under pressure in a fast-paced environment
All candidates applying to Canadian Natural must have legal authorization to work in Canada with no restrictions.

Nice To Haves

Bachelor’s degree or Business Diploma or equivalent an asset
Experience in the Oil & Gas industry or management consulting is considered an asset

Responsibilities

Manage and maintain the COO’s calendar, including scheduling meetings, appointments, and travel arrangements; prepare meeting agendas, documents, and presentations, ensuring all necessary materials are available in advance; handle confidential information with discretion and professionalism; coordinate and prioritize incoming requests and tasks on behalf of the COO
Act as the primary point of contact between the COO and internal/external stakeholders, including senior executives, clients, vendors, and partners; draft and edit correspondence, emails, and reports for the COO’s review, ensuring clear, concise, and professional communication; coordinate and follow up on action items from meetings and ensure timely execution
Assist with preparing reports, analyzing data, and creating presentations for internal and external meetings; managing multiple projects simultaneously while ensuring deadlines are met
Organize and manage executive-level meetings, conferences, and off-site events; handle logistics, coordinate attendee lists, and assist with on-site management; prepare post-event reports and summaries for the COO’s review
Implement processes to improve workflow and operational efficiency within the Oil Sands department; proactively identify potential issues or challenges and present solutions to enhance the COO’s effectiveness and efficiency; assist with travel, expense reporting, and budgeting as required