Administrative Assistant 1/2/3/4
About The Position
The Office of Workforce Development (OWD) is a key division of Louisiana Works, managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state’s economic growth. Louisiana Rehabilitation Services (LRS) assists persons with disabilities in their desire to obtain, maintain, or advance in competitive integrated employment and achieve independence in their communities by providing rehabilitation services and working cooperatively with businesses and other community resources. This Administrative Assistant is responsible for providing administrative support services related to highly technical and confidential matters within the administrative process to the Regional Manager of Louisiana Rehabilitation Services. This person serves as a confidential and personal assistant, performing duties independently and exercising a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. In addition, this person provides managerial and personnel support to the staff in the region.
Requirements
- No experience or training is required.
Nice To Haves
- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
- Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Responsibilities
- Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, as a personal/confidential assistant, bringing regional matters to the Regional Manager's attention and making recommendations.
- Researches, analyzes and compiles statistical reports for production, budgetary and federal indicator matters.
- Independently provides information on routine administrative inquiries from State Office, office staff, vendors, consumers and the general public.
- Responds to requests for information; may require interpretation of department rules and regulations.
- Organizes and maintains files of correspondence and information.
- Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
- Independently composes and types correspondence involving complex, sensitive and non-routing matters.
- Responsibility for all personnel matters for all employees in the Region: being knowledgeable of all LRS and State Civil Service policies and procedures.
- Organizes and maintains all confidential/personnel files for employees.
- Provides technical and administrative assistance to the regional office including: Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
- May attend meetings and transcribe minutes.
- May type contracts, secure appropriate signatures, and track contracts through the approval process.
- Reviews and audits payroll documents for accuracy.
- Assists the Regional safety coordinator in maintaining records and insuring that safety program is up to date and accurate in documentation.
- Maintains regional telephone reports, payments in AWARE system.
- Additional duties as assigned and travel must be performed as needed.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
