Administrative Assistant (3255)

CLEAN SCAPES LLC•Austin, TX

23h•$18 - $19•Onsite

About The Position

Clean Scapes is seeking an Administrative Assistant to support the daily operations of one of their field departments. This role focuses heavily on timekeeping administration, labor tracking, payroll support, and operational coordination, while providing administrative support to department leadership. The ideal candidate is highly organized, detail-oriented, and enjoys collaborating with field teams to ensure accurate records and smooth day-to-day operations.

Requirements

Provide administrative support to department leadership, including scheduling, data entry, document preparation, and file management.
Collect, review, and audit employee timecards to ensure accurate labor allocation, job costing, and payroll processing.
Utilize Miter to maintain employee time and attendance records and support payroll deadlines.
Follow up with supervisors and crew leaders to resolve timekeeping discrepancies and missing information.
Support department operations by maintaining records, coordinating communication, and assisting with administrative projects.
Prepare reports related to labor hours, attendance, payroll, and operational metrics.
Identify and resolve data discrepancies to ensure accurate workforce reporting.
Collaborate with Operations, Payroll, and HR to support efficient department processes.

Responsibilities

Provide administrative support to department leadership, including scheduling, data entry, document preparation, and file management.
Maintain organized department records and assist with daily administrative operations.
Support department projects by coordinating with field teams and internal departments to ensure timely communication and accurate documentation.
Collect, review, and audit employee timecards for accuracy and completeness.
Review employee hours to ensure labor is accurately allocated to the appropriate job sites, cost codes, and work performed.
Follow up with supervisors and crew leaders to resolve missing punches, incorrect labor allocations, and timekeeping discrepancies.
Submit accurate employee hours for payroll processing in a timely manner.
Monitor mobile, GPS, or clock-in systems across multiple dispersed job sites.
Audit daily crew hours and resolve punch errors or missing timecards with foremen.
Apply rules, prevailing wage requirements, and certified payroll guidelines.
Utilize Miter to review, maintain, and audit employee time and attendance records.
Prepare and maintain reports related to labor hours, attendance, payroll, and operational metrics.
Monitor data for trends and discrepancies, communicating findings and recommendations to department leadership.
Assist with maintaining accurate workforce and departmental records to support operational efficiency.
Identify and resolve data discrepancies to ensure accurate workforce reporting.
Collaborate with Operations, Payroll, and HR to support efficient department processes.