Administrative Assistant (Part-Time)

ECS Ltd•Charlotte, NC

11d

About The Position

The Administrative Assistant provides clerical, document management, and administrative support to office personnel and project teams. The role supports the preparation, processing, organization, and distribution of project and business documents, as well as daily office operations. It contributes to efficient workflows by maintaining accurate records in accordance with company standards and procedures. This is a part-time position with the potential to transition to full-time based on individual performance and evolving business needs.

Requirements

0 years of related experience.
High school diploma or GED required.
A valid driver’s license is required if driving for, or on behalf of, any ECS subsidiary.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and meet established deadlines.
Effective written and verbal communication skills.
Ability to accurately process and maintain documentation and records.
Ability to learn company systems, processes, and administrative procedures.
Ability to work both independently and as part of a team.
Strong customer service and interpersonal skills.
Ability to prioritize workload in a fast-paced environment.
Ability to maintain confidentiality and handle sensitive information appropriately.
Dependable work habits and a commitment to accuracy and quality.
US Military rank E-4 qualifies for this position.

Responsibilities

Provides administrative and clerical support to office personnel and project teams.
Processes, formats, transmits, and distributes project and business documents in a timely manner.
Performs word processing, data entry, and document management activities.
Registers projects, proposals, and related business records within company systems.
Creates and maintains project, client, and administrative files and folders.
Organizes, files, and maintains electronic and physical records in accordance with company procedures.
Assists with preparing, assembling, binding, and distributing reports and project deliverables.
Formats, scans, uploads, and archives project and business documentation.
Assists with answering telephone calls and directing inquiries appropriately.
Supports incoming and outgoing mail distribution and other routine office operations.
Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload.
Maintains confidentiality of company, project, employee, and client information.
Assists with maintaining organized office records and administrative systems.
Supports continuous improvement of administrative processes and workflow efficiency.
Performs other duties as assigned.