Administrative Assistant

Merakey•Hummelstown, PA

1d•Onsite

About The Position

Merakey is seeking a Part-Time Administrative Assistant to join their team in Hummelstown, PA. This role involves managing telephone switchboard activities, greeting visitors, and performing secretarial duties under the supervision of the Program Director and Assistant Program Director. The position requires handling various tasks including filing, processing requests for photocopies of medical records, scanning documents into an electronic database, data entry, and responding to staff inquiries while maintaining confidentiality.

Requirements

High school or GED
Minimum 1 year experience in office
typing skills 50-60wpm
Skills in Microsoft
Good Organization Skills
Knowledge of telephone system and its operations

Responsibilities

Greet visitors and answer phones, routing appropriately, while demonstrating professionalism.
May schedule routine appointments using an electronic calendar.
Accounts for the return of medical records from authorized users verify the correct chart order before re-filing.
Files medical records into permanent, secondary, and off-site storage locations, as indicated. May retrieve records from off-site storage.
Processes all requests for photocopies of medical records and other items, as received from the billing staff and Supervisor. Ensures proper written consumer authorization is received for each request and is filed with the medical record.
Audits work to ensure that all original documents are archived per policy and procedures.
Accurately and efficiently scans import tag and file participant claims and other documents in the agency’s electronic storage database application in a timely manner complying with company standards and legal regulations, if applicable.
Perform miscellaneous job-related duties as requested including but not limited to data entry, filing and faxing documents.
Responds accurately and courteously to staff inquiries. Research and resolve discrepancies and follow up as needed.
Refrains from disclosing or revealing confidential information to any person, except as specifically necessary for the staff member to perform his or her job duties.
Performs other duties as assigned.