Administrative Assistant

Grace Federal Solutions LLC • Durham, NC

6d • Onsite

About The Position

The Administrative Assistant in the Dean’s Office provides high‑level administrative and project support for priority initiatives and directly supports the Vice Dean for Data Science and AI and the Vice Dean for Basic and Preclinical Science. This role requires sound judgment, discretion, and the ability to work independently while managing multiple responsibilities. The position leverages strong administrative, project management, and office management skills to ensure efficient operations and the successful completion of key projects in support of senior leadership.

Requirements

• High school diploma or equivalent required
• Minimum of four (4) years of progressive clerical, business, or administrative experience
• Familiarity with general personnel practices, accounting, budgeting principles, and coordination activities
• Strong administrative and office management skills
• Proven project management and coordination abilities
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and meet deadlines
• High level of discretion and judgment when handling confidential and sensitive information
• Excellent written and verbal communication skills
• Strong critical thinking and problem‑solving abilities
• Ability to work independently as well as collaboratively with direction
• Proficiency in Microsoft Word, Excel, PowerPoint, and related office technologies

Nice To Haves

• Two years of post‑secondary education in a business‑related field preferred
• Experience supporting senior leadership or executive offices preferred

Responsibilities

• Calendar, meeting, and travel coordination
• Document preparation, editing, routing, and tracking
• Procurement card processing and reimbursement tracking
• Professional interaction with faculty, administrators, external stakeholders, and visitors
• Willingness to serve as backup administrative support and participate in shared office coverage responsibilities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED