Administrative Assistant

MISSOURI DEPARTMENT OF CONSERVATION•Jefferson City, MO

3d•$35,316 - $43,260•Onsite

About The Position

Provide clerical support to an assigned department. This role involves performing administrative functions, including composing correspondence, coordinating travel, and preparing data and documents for presentations. The position requires corresponding and communicating with internal and external customers via phone, email, and in-person discussions, as well as answering departmental process questions and providing training when necessary. The Administrative Assistant will also develop brochures, fliers, presentations, and other creative displays, verify and process expense reports and invoices for payment, prepare meeting agendas, and take minutes. Additionally, the role includes ordering office supplies and furniture, managing vendor contracts, handling reservations for public rentals, and maintaining office supply inventory. Specific duties involve admin support for NASP BAI Manager Database, NASP Tournament Database, managing equipment grants, managing the calendar for equipment loans, handling NASP & other Vendor orders that support MoNASP Statewide, running monthly Range reports, onboarding hunter education volunteers, assisting the public with hunter education and permit related questions, and providing admin support for the Hunter Education Coordinator and NASP Coordinator. Ancillary duties include backing up or assisting other administrative personnel, troubleshooting office machines, and performing other assigned duties.

Requirements

High school diploma or GED/HiSET required.
At least three (3) years of progressively responsible professional experience.
Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
Excellent customer service and communication skills.
Time management and organizational skills.
Attention to detail.
Regular attendance is a necessary and essential function.

Responsibilities

Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
Correspond and communicate with internal and external customers via phone, email and in-person discussions.
Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.
Develop brochures, fliers, presentations and other creative displays, as needed.
Verify and process expense reports and invoices for payment.
Prepare meeting agendas and take minutes.
Order office supplies and furniture and manage vendor contracts.
Handle reservations for public rentals.
Maintain office supply inventory and make purchases.
Ability to travel for MoNASP state tournament
Minimal in-state travel may be required.
Admin support for NASP BAI Manager Database
Admin support for NASP Tournament Database
Manage equipment grants
Manage calendar for equipment loans
NASP & other Vendor orders that support MoNASP Statewide
Run monthly Range reports
Onboard hunter education volunteers
Assist public with hunter education and permit related questions.
Admin support for Hunter Education Coordinator and NASP Coordinator
Back-up and/or assist other administrative personnel, when needed.
Troubleshoot office machines.
Other duties, as assigned.