Administrative Assistant

Satellite Shelters•Tulsa, OK

13d•Onsite

About The Position

WE DON'T CHEAT AT SOLITAIRE! Satellite Shelters, Inc., a leader in the mobile office and storage solution industry, is looking for an enthusiastic, dedicated, customer-focused, and FUN individual to join our team supporting our Tulsa Branch. Satellite Shelters is a company that believes in treating our customers and employees with honesty and integrity. If you are someone who does the right thing, even when no one is looking, then we want to talk to you! This position partners with the Branch Manager on the branch's daily administrative duties. This position monitors records and filing, types up documentation, schedules and coordinates service calls, and monitors completion of service work orders. This position is also responsible for managing the business office. The role also involves being responsible for monitoring the phone system in a group setting and providing customer assistance. It includes managing the business office as it relates to service, which also could include other operations and sales functions, ordering necessary supplies, and maintaining the front desk at times.

Requirements

Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience.
Shown ability to collaborate with other team members to accomplish tasks.
Thoroughness and detail oriented.
Proficiency in MS Office Suite.
Strong written and verbal communication.
Excellent problem-solving skills.
Strong Interpersonal communications skills.
Schedule flexibility to respond to emergency situations.
Current driver’s license and ability to operate vehicles.
Attention to detail and multitasking.

Nice To Haves

Degree in business preferred but not required.
Dispatching/Logistics experience preferred but not required.
Accounts Receivable/Payable experience preferred.
3-5 years of administrative experience (for Senior Administrative Assistant)

Responsibilities

Monitor records and filing.
Type up documentation.
Schedule and coordinate service calls.
Monitor completion of service work orders.
Manage the business office.
Monitor the phone system in a group setting and provide customer assistance.
Order necessary supplies.
Maintain the front desk.
Utilize computer software such as Microsoft Office Suite and BC.
Schedule and organize deliveries, returns, and relocations.
Manage drivers and set crews as it pertains to the dispatch calendar.
Manage and coordinate changes in schedule to ensure accuracy and that all parties involved have updated information.
Maintain and manage filing system for branch.
Act as liaison to other departments and outside agencies.
Handle confidential information.
Work independently and within a team on projects.
Type general correspondences, memos, charts, tables, etc.
Proofread copies for spelling, grammar and layout, making appropriate changes.
Responsible for accuracy and clarity of final copy.
Assist with other clerical duties such as photocopying and faxing.
Act as liaison to accounting department.
Process accounting documentation as required.
Answer incoming calls in group setting.
Take messages or field/answer routine and non-routine questions.
Greet and direct visitors outside guest at times.
Monitor, organize, and prioritize a large volume of information and calls.
Provide callers with information and follow up.
Receive, sort, and forward incoming mail.
Maintain and route publications.
Coordinate the pick-up and delivery of express mail services and couriers.