Administrative Assistant

QuadReal Property Group • Toronto, ON

16d • $60,000 - $70,000

About The Position

About Parkbridge Lifestyle Communities Parkbridge, an operating platform of QuadReal Property Group, is Canada’s leader in modular housing and the largest builder, owner, and operator of residential land lease communities in the country. With over 25 years of experience, Parkbridge professionally manages more than 55 communities and 30 resorts across the country. Parkbridge enables Canadians to buy their first home sooner, seniors to downsize, and families to vacation at RV resorts that benefit from activity programs and included amenities. Visit www.parkbridge.com for more information. About QuadReal Property Group QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. QuadReal: Excellence lives here. www.quadreal.com Role Description Reporting directly to the Senior Vice President, Multi-residential, the Admin Assistant will provide comprehensive administrative and strategic support to the leaders of two Business Units: Multi-Residential Investment Management – 4 VP’s Land Lease Investment Management – 1 SVP, 1VP This role ensures seamless calendar management, timely processing of invoices and expenses, coordination of travel arrangements, and preparation of presentations and meeting materials. The Admin. Assistant will also assist with event planning, budget tracking, and implementation of administrative processes to enhance operational efficiency across teams. The ideal candidate is a strong communicator with exceptional organizational skills, creative flair, and the ability to transform information into clear, engaging, and informative communication pieces that reflect QuadReal’s objectives and culture. Discretion, adaptability, and a collaborative approach are essential.

Requirements

• Minimum 5 years of administrative experience supporting senior leadership.
• Ability to work independently with minimal direction, using initiative and sound judgement.
• Strong interpersonal skills to build and maintain cooperative relationships across all levels of the organization and 3rd party partner, consultant and trade/suppliers as applicable.
• Excellent oral and written communication skills; ability to maintain confidentiality and work effectively across time zones.
• Highly organized with the ability to manage multiple priorities, meet tight deadlines, and adapt to constant change.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); familiarity with collaboration tools such as SharePoint and Teams is an asset.
• Detail-oriented with a keen focus on accuracy and high-quality output.

Nice To Haves

• University degree in a related discipline is preferred.

Responsibilities

• Provide high-level administrative support to two Business Unit leads and their senior-level direct reports, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Screen incoming information, vendor inquiries, and meeting requests, exercising sound judgment regarding priority and sensitivity.
• Prepare correspondence, memos, minutes, and reports, often of a confidential or strategic nature.
• Coordinate executive leadership meetings and cross-functional reviews, ensuring agendas, materials, and outcomes are well documented.
• Attend meetings, take minutes, and distribute materials for senior-level gatherings.
• Draft and edit team communication pieces (e.g., staff updates, technology bulletins, intranet posts) to drive awareness and engagement.
• Support planning and logistics for town halls, strategy sessions, and employee engagement events.
• Create impactful presentations using PowerPoint and other tools, incorporating visual assets, charts, and data.
• Manage invoice coding, expense reports, corporate credit card expenses, and cheque requisitions through corporate systems.
• Assist with annual G&A budget planning activities, including gathering documentation, preparing materials, and coordinating inputs.
• Prepare and review monthly reports with business unit leaders.
• Track department-related expenses, vendor contracts, and letters of credit to ensure alignment with financial controls.
• Manage SharePoint file structure and storage of documents.
• Coordinate with other Executive Assistants and Office Managers across the organization.

Benefits

• Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees