Administrative Assistant

iA Financial Group•Montreal, QC

11d•Hybrid

About The Position

Build the future with us Are you driven by the administrative field and wish to contribute to the purpose of a company whose goal is to ensure that its clients feel confident and secure about their future? As an Administrative Assistant, you will play a key role in providing administrative and operational support for the Digital Platforms and Software Engineering team. This position represents a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment conducive to collaboration and innovation.

Requirements

Holds a professional diploma of studies in secretarial studies or equivalent ;
Has a minimum of 5 years of relevant experience in administrative support ;
Is recognized for an approach focused on the satisfaction of the people served ;
Stands out for great rigor in task execution ;
Demonstrates a high level of autonomy in handling requests ;
Shows proactivity in problem resolution ;
Has advanced knowledge of the Microsoft suite (Word, Excel, PowerPoint, Outlook, Teams)

Nice To Haves

Has knowledge of the Planview software (asset)
Has experience in large-scale billing processing (asset)

Responsibilities

Provide administrative support to the Senior Director, including calendar management, proactive email management, as well as planning and booking business travel ;
Coordinate events and meetings, including room reservations and all associated logistics ;
Prepare expense reports for the management team, ensuring compliance with company policies ;
Draft, review and proofread various administrative documents ;
Actively participate in the onboarding process of new employees ;
Follow up on hours worked by consultants, manage financial accruals and ensure the processing of invoice payments for the sector ;
Act as the main point of contact for the team’s administrative and operational questions ;
Identify areas for improvement and implement optimizations in administrative processes ;
Carry out any other duties that contribute to the efficient operation of the team.