Administrative Assistant

IES Residential, Inc. • Lithia Springs, GA

19d • Onsite

About The Position

We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role is essential in maintaining smooth communication and workflow between office staff, field technicians, vendors, and subcontractors. The ideal candidate is organized, dependable, and thrives in a fast-paced environment.

Requirements

• 1+ year of administrative or receptionist experience
• Experience with scheduling/dispatch coordination
• Basic experience with AP/AR processes
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organization and attention to detail
• Ability to multitask and meet deadlines
• Excellent communication skills

Nice To Haves

• Bilingual (English/Spanish)
• Experience in construction or skilled trades
• Experience with Microsoft Dynamics

Responsibilities

• Handle incoming/outgoing mail and packages
• Maintain organized filing systems (electronic and paper)
• Perform clerical tasks: filing, scanning, copying, data entry
• Manage office supplies and inventory
• Coordinate warranty dispatch and production scheduling
• Assist with scheduling field personnel and managing calendars
• Assist with Accounts Payable (invoice processing, vendor communication)
• Support Accounts Receivable (invoicing, payment tracking, follow-ups)
• Maintain accurate financial records and data entry
• Prepare reports, spreadsheets, and correspondence using Microsoft Office
• Maintain and organize electronic records
• Provide support to office and field staff
• Coordinate travel arrangements as needed
• Communicate with vendors and subcontractors
• Assist with ordering materials and supplies

Benefits

• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees