Administrative Assistant

Upstate Caring Partners • Utica, NY

17h • Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Education Director, staff, and students across all campuses. This role acts as a key liaison, ensuring clear and effective communication with internal teams, external partners, and various departments. The ideal candidate will possess exceptional communication and customer service skills and thrive in a dynamic, fast-paced environment. Opportunities available at our Utica, Rome, and Chadwicks Campus!

Requirements

• High School Degree or equivalent.
• 3-5 years of related experience.
• Advanced Computer Application Skills
• Must have a valid NYS Driver’s License.

Responsibilities

• Prepare and maintain professional correspondence, reports, and records.
• Coordinate office operations and provide clerical oversight.
• Organize meetings, trainings, and materials; record and distribute minutes.
• Manage filing systems, student records, attendance, and transportation lists.
• Process report cards, referrals, applications, and incident reports.
• Answer calls, route inquiries, and maintain communication across departments.
• Update HRIS time entries and student attendance tracking.
• Oversee supply ordering, mail distribution, and maintenance requests.
• Support recognition programs and maintain lobby display.
• Ensure compliance with regulations, reporting laws, and agency standards.
• Assist with special projects and foster a positive, collaborative environment.
• Perform other duties as assigned.

Benefits

• Competitive benefits and salary
• Low-cost individual health insurance plan
• Dollar for dollar retirement match (up to 7%)
• Life insurance
• Voluntary benefits
• Generous paid time off
• Comprehensive Health/Dental/Vision
• Direct Deposit
• Flexible Spending Account (FSA)
• Retirement Plan 403(b)
• Life Insurance
• Voluntary Benefits
• Employee Assistance Program (EAP)
• Generous PTO Plans (Sick, Vacation and Employee Leave)
• Tuition Reimbursement
• Service Awards
• Employee Appreciation Events
• Employee Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED