Administrative Assistant - Casual Part Time

Calgary Stampede

About The Position

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees. As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive. The Casual Part-Time Administrative Support role provides responsive and reliable administrative assistance to the Leadership Team. This position supports day-to-day operations by coordinating schedules, preparing documents, and assisting with communication and organizational tasks. We currently have 1 open position. The Casual Part-Time Administrative Support position will require the successful candidate to work flexible hours throughout the week.

Requirements

Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or similar tools
Ability to prioritize tasks and work independently with minimal supervision
High level of attention to detail and accuracy
Professional, approachable, and service-oriented demeanor
Ability to work towards a common goal and vision.

Nice To Haves

Previous administrative or office support experience

Responsibilities

Provide general administrative support to members of the Leadership Team
Manage calendars, schedule meetings, and coordinate logistics (rooms, virtual links, agendas)
Prepare, format, and proofread documents, presentations, and reports
Take meeting notes and assist with follow-up action items as required
Support correspondence, including email drafting and tracking responses
Assist with data entry, basic reporting, and record management
Support special projects
Maintain professionalism and discretion when handling confidential or sensitive information