Culinary Administrative Assistant - Casual Part Time (18+)

Calgary Stampede

7d

About The Position

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees. As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

The Administrative Assistant is a member of the Food & Beverage Team, responsible for administrative support and to ensure that matters are attended to in an effective and efficient manner. This position is the face of the Food & Beverage Team and will support the F&B Retail team with payroll, employee scheduling, employee correspondence, office process development for Stampede 2026.

Requirements

• At least two years of office experience
• At least one year of hospitality experience, preferably in food and beverage
• Able to deal with a fast-paced environment and tight deadlines
• Intermediate to expert level computer skills in MS Word, Excel, PowerPoint, Publisher and Outlook
• Minimum typing speed of 45 words per minute

Nice To Haves

• Experience with Momentus is an asset
• Experience with UKG is an asset
• Experience dealing with a high volume of email and phone calls is an asset
• A college diploma or university degree would be an asset.

Responsibilities

• Reception: answers phones and emails
• Provide administrative support services to the Food & Beverage team including data entry, payroll, reports, invoicing, client requests and other general administrative duties
• Employee follow up on missed shifts, required training, documentation
• Create and maintain business documents using Word, Excel, and Publisher
• Maintain customer and event database
• Order office supplies and maintain equipment
• Mail distribution
• Deliver the highest standards of customer service and excellent interpersonal skills
• Other duties as assigned

Benefits

• The Calgary Stampede offers a unique and exciting work environment, an excellent total compensation package and the opportunity for advancement and employee training.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed