Culinary Administrative Assistant

HEI Hotels & Resorts • Braselton, GA

1d • Onsite

About The Position

Within the sweeping panorama of the north Georgia foothills, Chateau Elan began with the planting of the vineyards in 1981. From these lush vines has grown a 3,500 acre conference and leisure destination. We welcome your interest in applying for a position with Chateau Élan Winery & Resort. For many years, we have served our guests with the highest level of products and service in luxury resorts. We owe our growth and success to our associates who have served our guests with dedication and pride. The key to our continued growth is found in satisfying and exceeding our guests’ expectations. We look for people with personality, energy, enthusiasm and commitment. We nurture and train our associates throughout their tenure here. They, in turn, provide the highest level of guest service making Chateau Élan the special place it is today. This role will assist the Executive Chef & Culinary Team in the administrative functions required for effective management of the hotel.

Requirements

• Must communicate well with guests.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy.
• Ability to access and accurately input information into a computer using Microsoft Office Suite software with or without reasonable accommodation.
• Typing proficiency at a minimum of 75 wpm with or without reasonable accommodation.
• Ability to follow written and/or verbal instructions.
• Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation.
• Ability to set-up and maintain filing systems.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Nice To Haves

• Hotel experience preferred.

Responsibilities

• Maintains all files, correspondence, and records in the department.
• Typing and filing.
• Assists General Manager in all aspects of the Executive Office.
• Coordinates meeting set-ups and performs minute taking, transcribing and distribution of the following: Executive Committee, Staff Meeting, and Miscellaneous Meetings.
• Performs special requests of the General Manager such as travel arrangements (flight and room).
• Performs telephone duties which require answering telephones, messages, forwarding calls to appropriate person, assisting caller in resolving questions.
• Coordinates and delegates distribution of incoming and outgoing correspondence to in-house, HEI Hotels and Resorts and other areas.
• Assists in organizing trace system to ensure all correspondence memos reports are completed, distributed properly and on appropriate time schedule.
• Coordinates daily payroll for Executive Office.
• Handles individual reservations for VIP clients.
• Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.

Benefits

• Discount hotel stays
• Discount spa services
• Discount golf
• Discount food and beverage
• Discount retail
• Access to the YouDecide® discount program (negotiated pricing arrangements for vacation destinations, hotels, vacation planning, rental cars, movie tickets/rentals, consumer electronics, consumer goods and services, personal services and even discounts on cell phones and plans)
• Competitive Medical programs through Anthem Blue Cross Blue Shield
• Competitive Dental programs through Anthem Blue Cross Blue Shield
• Vision insurance programs through EyeMed
• Vacation programs
• Sick programs
• Holiday programs
• Pet insurance through the ASPCA
• Supplemental Life insurance
• Spousal Life insurance
• Child Life insurance
• Short-Term Disability plans
• Long-Term Disability plans
• 401(k) Savings Plan with matching funds
• Market-leading compensation packages
• Generous PTO
• Flex-time initiatives
• Outstanding career development and advancement opportunities
• Job-appropriate assets and resources
• DailyPay (access to earnings when they want them)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees