Administrative Assistant - HO - CSJ

The Muslim Association of Canada•Mississauga, ON

7d•Onsite

About The Position

As an Administrative Assistant, you will provide secretarial support, manage databases, and generate reports. You will also coordinate meetings and events, assist with social media, and perform other assigned duties. Additionally, you will support the HR department in updating employee benefits records and drafting government grant applications.

Requirements

Be between 15 and 30 years of age at the start of employment
Be a Canadian citizen, permanent resident, or a person granted refugee protection (Note: International students are not eligible)
Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation

Responsibilities

Provide high-level support to management as needed
Perform general secretarial tasks including: Drafting and revising documents, Managing correspondence, Maintaining paper and digital files, Making photocopies, sending faxes and mail, Opening and following up on files, Maintaining calendars and preparing meeting minutes
Receive, screen, and transfer phone calls and correspondence
Administer and process changes in databases; produce reports
Coordinate meetings and events: Send notices and invitations, Arrange catering and room bookings, Manage travel for meeting participants, Provide post-meeting follow-up
Provide logistical support for projects and special events
Create, edit, and format reports, correspondence, and documentation
Prepare routine correspondence
Assist with content creation and management of social media and email newsletters
Conduct web research and gather reports
Perform other duties as assigned
Update and maintain employee benefits records in compliance with Manulife guidelines
Ensure accurate and timely processing of benefit-related information
Draft and oversee government grant applications
Assist HR in creating and maintaining necessary documentation