Administrative Assistant

Alonso & Alonso Attorneys at Law, PLLC • Dallas, TX

14d • Remote

About The Position

At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. This role involves handling incoming and outgoing correspondence, managing document filing and retrieval, coordinating the sending and receiving of legal documents, assisting in the preparation of documents for immigration cases, maintaining client records, performing general administrative duties, facilitating communication, and managing office supplies.

Requirements

• Fully bilingual in English and Spanish with excellent communication skills
• Proven administrative experience, ideally within a legal or immigration setting
• High proficiency in office technology and software (e.g., MS Office Suite, case management software)
• Excellent organizational skills with a keen eye for detail
• Ability to handle sensitive information with a high degree of confidentiality
• Strong time-management and multitasking abilities
• High school diploma required

Nice To Haves

• Additional qualifications in Office Administration are beneficial
• Self-motivated and capable of working independently in a remote setting

Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, packages, and legal documents, ensuring timely distribution and response
• Manage document filing and retrieval systems, both electronically and physically
• Coordinate the sending and receiving of legal documents, ensuring accuracy and confidentiality
• Assist in the preparation and organization of documents for immigration cases
• Maintain and update client records and case management systems
• Perform general administrative duties such as data entry, copying, scanning, and organizing files
• Facilitate communication between clients, attorneys, and other team members, providing translations as needed
• Manage office supplies and handle other administrative tasks as required
• Additional related duties as required

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Mental health support
• Continuing education allowance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED