Administrative Assistant (Contract)

Octagon•Stamford, CT

11h•$50,000 - $60,000•Onsite

About The Position

We’re seeking an Administrative Assistant to support the administrative needs of our executive team. Responsibilities include, but are not limited to management of executives’ schedules and expense reports, set-up of weekly company-wide calls, and coordination of travel needs & logistics. The ideal candidate will be organized, with an attentiveness to detail, the ability to manage projects needs simultaneously and handling confidential information with discretion & professionalism.

Requirements

3-5 years of experience, administrative experience is preferred.
Attention to detail, with the ability to manage multiple projects simultaneously
Superb communication skills-both oral and written
Excellent organizational skills, with an attention to detail and the ability to manage multiple projects simultaneously
Proficiency in Microsoft Office Suite
Flexibility and willingness to travel domestically and work weekends or holidays as needed.

Nice To Haves

Previous event planning experience is a plus

Responsibilities

Manage calendars for the executive and leadership team, including scheduling of appointments, meetings, and travel arrangements
Serve as a primary point of contact for the executive & leadership team, screening phone calls and emails, and responding to inquiries on their behalf
Conduct research and gather information to support c-suite executives in decision-making and problem-solving
Prepare and maintain documents, including reports and agendas for meetings and presentations
Handle administrative tasks, such as ordering office supplies, managing vendor relationships, preparing POs & invoices, and coordinating facility maintenance