Administrative Assistant - Tribunal Department

Archdiocese of Los Angeles • Los Angeles, CA

3d • Onsite

About The Position

To perform a variety of duties in support of one or two judicial teams in the adjudication of formal trials of marriage nullity.

Requirements

• Active member of a Roman Catholic faith community.
• Two years secretarial training.
• Two years of secretarial experience.
• Knowledge of Archdiocesan and Church policies, procedures, and organization.
• Knowledge of Microsoft programs.
• Knowledge of Simple record keeping methods and procedures.
• Knowledge of Modem office methods and procedures.
• Skill in public contact.
• Skill in report preparation.
• Skill in short-range organizational planning.
• Skill in telephone communication.
• Ability to coordinate and delegate various activities with efficiency.
• Ability to communicate fluently in oral and written form in English and Spanish to include usage, grammar, spelling, and punctuation.
• Ability to become familiar with basic canonical terminology used in marriage cases.
• Ability to display sensitivity to various situations and needs.
• Ability to communicate effectively in written and oral form.
• Ability to develop and maintain effective working relationships.
• Ability to work independently with initiative and little or no supervision.
• Type 60 wpm in order to meet the requirements of the position.
• Maintain absolute confidentiality.

Nice To Haves

• May require familiarity with Canon Law.

Responsibilities

• Types and prepares correspondence, memo, reports, etc.
• Inputs case information on computer terminal.
• Assists in setting up and confirming appointments between the Judge(s) or Paralegal(s) and petitioners, respondents, and witnesses as directed.
• Opens, sorts, and distributes mail.
• Handle telephone inquiries from petitioners, respondents, and submitting parish ministers regarding the status of cases.
• When required, obtains special consent before the Tribunal assumes legal competence.
• Sends request for testimony from respondent and witnesses and tracks the deadlines for second request letters, if need be.
• May perform research work.
• Maintains files, including set-up, updates, and organization.
• Provides backup support to other clerical employees.
• Proofreads correspondence and other documents for accuracy.
• Receives and directs visitors.
• Performs related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree