Administrative Assistant

People Corporation • Toronto, ON

21d • CA$55,000 - CA$65,000

About The Position

We are seeking a proactive and highly organized Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. This role is ideal for someone who is detail-oriented, professional, and confident managing priorities in a fast-paced environment.

The successful candidate will coordinate calendars, meetings, agendas, presentations, expenses, travel, offsites, and general administrative activities with accuracy and discretion.

This role offers variety, visibility, and the opportunity to make a meaningful impact by helping a busy team stay organized, prepared, and focused.

Requirements

• Strong organizational, time management, and prioritization skills
• Excellent calendar management, scheduling, and coordination capabilities
• Clear written and verbal communication with strong attention to detail
• Proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams
• Curiosity and willingness to embrace AI, automation, and new tools that improve efficiency and quality of work
• Professionalism, discretion, resourcefulness, and sound judgment

Nice To Haves

• Experience in a coordinator, administrative assistant or executive assistant role
• Experience coordinating calendars, meetings, agendas, travel, expenses, and offsite logistics
• Strong skills in preparing and proofreading presentations, reports, and correspondence
• Experience in professional services, benefits, insurance, financial services, or a corporate environment is an asset

Responsibilities

• Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time
• Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items
• Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools where appropriate
• Process expenses accurately and on time, including receipts, approvals, coding, and follow-up
• Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking
• Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications
• Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency
• Handle confidential information with discretion and professionalism

Benefits

• customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders
• inclusive, accessible environment, where all employees and clients feel valued, respected and supported
• opportunity to reach their potential
• accommodation or an alternative format of any posting

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed