Administrative Assistant

Mayo Clinic•Rochester, MN

15h•$22 - $31•Hybrid

About The Position

This is a hybrid position and must be located within 100 miles of a Mayo Clinic campus for occasional on-site expectations based on business needs. This position will work closely with a peer admin to help support the Finance and Accounting Services Department leadership team. Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. During the selection process you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Requirements

Strong organizational, communication, and interpersonal skills
Commitment to quality and excellence in service
Confidentiality
Professionalism
Proficient use of computer hardware and software, telecommunication, and other office equipment
Ability to navigate multiple systems simultaneously
Attention to detail

Nice To Haves

Initiative
Proficiency
Adaptability

Responsibilities

Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
Managing of calendars
Preparing documents and presentation materials
Processing invoices and reimbursements
Composing and/or transcribing correspondence/documents
Supporting departmental projects/activities
Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
Answering telephones and providing related follow-through