Administrative Assistant - Care Management Dept

OU Health•Oklahoma City, OK

1d•Onsite

About The Position

The Administrative Assistant - Care Management Dept position supports Leadership in the Care Management department. This role is responsible for performing various complex technical and clerical functions to keep day-to-day business operations on track. The ideal candidate will possess strong organizational skills developed through previous administrative assistant work. This position is available in levels 1 or 2, depending on experience and education.

Requirements

Level 1: Associates Degree required.
Level 1: 0-3 years of Administrative Assistant experience required.
Level 2: Bachelor’s degree required.
Level 2: 3-5 years of Administrative Assistant experience required.
Basic knowledge of office procedures and equipment.
Basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division, and percentages.
Good basic written communication skills to include spelling, grammar, and punctuation.
Good interpersonal skills for interaction with employees, clients, and customers.
Basic computer skills with some spreadsheet knowledge.
Ability to maintain and handle confidential information appropriately.
Typing/keyboarding skills sufficient to meet the requirements of the position.

Responsibilities

Performs various complex technical and clerical functions in support of departmental staff.
Prepares and maintains a variety of records, files, and documents, including information of a confidential nature.
Gathers information and develops summaries.
Assists with documenting the development of the department budget and operational plans.
Recommends changes to office procedures to improve the process and provide better support.
Reviews and proofs documents, records, and forms for accuracy and completeness.
Arranges and schedules a variety of meetings and conferences.
Performs receptionist duties such as greeting visitors, determining their needs and routing customers to the proper area or person; arranging appointments and assisting with phone calls.
Directs services such as maintenance, repair, supplies, mail, and files.
Assists in training employees on office equipment and procedures.
Maintains confidentiality of information.
Specific duties may vary based on assignment.
Assists other staff as necessary.
Performs other duties as assigned.