Administrative Assistant

Spence Brothers • Saginaw, MI

31d • Onsite

About The Position

Spence Brothers, a Michigan-based commercial construction company, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative support to office staff and leadership. This role requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant will serve as a trusted partner to staff and the executive team, ensuring efficient operations and confidentiality at all times.

Requirements

• 5+ years of experience providing office support to employees and leadership
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and anticipate executive needs
• Handle confidential information with a high level of discretion and professionalism
• Strategic thinking and problem-solving
• Attention to detail
• Adaptability and flexibility
• Strong interpersonal and organizational skills

Nice To Haves

• Bachelor’s degree preferred (or equivalent work experience)
• Experience with Bluebeam, Adobe, Procore preferred

Responsibilities

• Screen and prioritize incoming communications (email, phone calls, correspondence, clients, customers, job seekers)
• Manage and organize incoming and outgoing mail, UPS and FedEx shipments
• Responsible for ordering and stocking all office needs including office supplies, business cards, paper products, etc.
• Assist Management & Estimating with ordering drawings and/or printing in-house
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate all details and needs for internal and external corporate meetings
• Assist leadership with various special projects and company initiatives
• Coordinate donation/sponsorship request process
• Coordinate checks, invoices, guest attendance, etc. for meetings & events approved
• Track and manage expenses related to events, donations/sponsorships, memberships, etc.
• Prepare welcome packages for salaried new hires
• Draft, finalize and/or distribute employee communications as necessary

Benefits

• medical
• dental
• vision
• life insurance
• paid holidays
• paid time off
• 401K with company match
• ESOP

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree