Part-Time Administrative Assistant – Fire Department

Lehi City•Lehi, UT

4d•$18 - $20•Onsite

About The Position

The Lehi City Fire Department is seeking a highly organized, professional, and customer-focused part-time Administrative Assistant to support the daily operations of the department. This position serves as the first point of contact for the public and department personnel. This position serves as a key member of the department's administrative team. The ideal candidate is detail-oriented, dependable, adaptable, and able to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required.
Two (2) years of previous administrative or office support experience preferred.
Strong customer service and interpersonal skills.
Strong organizational skills with exceptional attention to detail.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to quickly learn department-specific software and procedures.
Ability to work independently while collaborating effectively with department leadership and staff.
Ability to communicate effectively with employees, elected officials, vendors, and members of the public.
Must be able to work in a dynamic work environment and multitask.
Must possess a current, valid Driver's License and have a good driving record.
The successful candidate will be required to pass a pre-employment drug screen and will be subject to random drug testing.

Nice To Haves

Associate's degree or related coursework preferred.
Preferred experience with Microsoft SharePoint and other Microsoft 365 applications, databases, and collaborative tools.
Preference will be given to current qualified Lehi City Employees.

Responsibilities

Serve as the first point of contact for the public by professionally answering incoming phone calls, greeting visitors, and providing courteous, accurate assistance in person and over the phone.
Assist with scheduling community events, station tours, maintaining calendars, and organizing department records.
Plan, coordinate, and execute department events, including promotional ceremonies, award ceremonies, retirement celebrations, banquets, and other special department functions.
Serve as the department's Quartermaster by coordinating uniform ordering, inventory, distribution, and recordkeeping.
Maintain and update confidential personnel files and department records.
Support command staff with administrative tasks as needed.
Ensure records are accurate, organized, and maintained in accordance with department policies and applicable record retention requirements.
Manage and update the department's social media platforms with department news, events, public safety information, and community outreach.
Provide administrative coverage for the Senior Administrative Assistant during vacations, leave, and other absences by managing full-day daily office operations.
Perform other administrative duties and special assignments as assigned.