Part-Time Administrative Assistant

City of Lubbock • 1010 9th Street Lubbock, TX

4d • Onsite

About The Position

Performs a wide variety of difficult clerical and secretarial duties.

Requirements

• Completion of a high school diploma or the equivalent.
• Three to six years of increasingly responsible secretarial experience.
• Knowledge of office practices and procedures.
• Knowledge of the organization, function, and policies of the department.
• General knowledge of municipal government organization and services.
• Knowledge of personnel and financial recordkeeping.
• Knowledge of computer principles and procedures.
• Knowledge of proper public contact and telephone etiquette.
• Ability to spell and use correct grammar.
• Ability to prioritize and schedule work to meet deadlines.
• Ability to transcribe material from a dictaphone system.
• Ability to communicate effectively with others.
• Ability to work independently in the absence of specific instructions.
• Ability to prepare accurate payroll and financial records.
• Ability to perform computer/word processing functions.

Responsibilities

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes.
• Utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics.
• Take and transcribe minutes from various meetings.
• Greet visitors by phone and in person and ascertain nature of business, provide assistance or referral, and explain policies and procedures.
• Schedule appointments and maintain a calendar.
• Open, review, and route mail according to contents.
• Arrange conferences and meetings by compiling agendas and support materials, distributing materials, and set-up meeting room and refreshments.
• Make travel arrangements and reservations.
• Maintain department files and records.
• Compile information from records and prepare reports.
• Prepare vouchers to pay department expenses, maintain office supplies, maintain a cash fund.
• Prepare and maintain personnel records including personnel action forms and timesheets.
• Prepare and submit records required for payroll processing.
• Review payroll records for accuracy and compliance with policies.
• Input time records for biweekly payroll.
• Review and proofread correspondence, memos, and reports to ensure accuracy and correctness.
• Perform related duties as required.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED