Administrative Assistant

Trinity Health•Maywood, IL

1d•Onsite

About The Position

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital. If you’re passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team as an Administrative Assistant and become Loyola Strong! The Administrative Assistant plays a critical role in ensuring smooth office operations by performing a variety of administrative duties to support leadership and departmental functions. Working under the direction of an Associate Professor, this role requires setting priorities, managing calendars, and coordinating various tasks efficiently. The Administrative Assistant typically supports an Associate Professor, Department Administrator and Department Coordinator. This position offers an opportunity to contribute to a dynamic healthcare environment, supporting essential functions that ensure the smooth operation of the Primary Care Department.

Requirements

High School Diploma with relevant work experience or equivalent training.
3–5 years of administrative experience.
Strong written and verbal communication skills.
Excellent organizational, time management, and office coordination skills.
Effective problem-solving abilities and attention to detail.
Ability to manage multiple projects independently and prioritize effectively.
Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and similar applications.

Nice To Haves

Completion of 2–3 years of college with an administrative or technical background.
6–10 years of administrative experience.

Responsibilities

Coordinate schedules, manage calendars, and organize weekly meetings.
Perform data entry and compile information to generate reports.
Draft, review, and edit professional correspondence, announcements, and other written materials with accuracy and professionalism.
Prepare check requisitions, purchase orders, and expense reports.
Maintain office inventory by ordering supplies and managing department maintenance needs through work order coordination.