Administrative Assistant - Attendance

Minot Public Schools•Minot, ND

About The Position

Under basic supervision, the Administrative Assistant performs administrative support functions for Minot Public Schools (MPS), assisting staff with technical, clerical, and operational duties. The role includes special assignments, record and database updates, providing information and assistance to customers, and resolving operational issues using knowledge of MPS operations and policies. The position is assigned to Attendance and requires 8 hours per day. The role performs experienced clerical, technical, and administrative work, including special projects, calendar management, data entry, record keeping, records research, document processing, and coordination of work group activities. It provides assistance to students, the public, and others conducting business with the District; organizes operational workflow; processes specialized records and documents; compiles data and reports; prepares correspondence and meeting materials; and performs bookkeeping and timekeeping duties. The incumbent cross-trains in MPS functions and supports courteous, cooperative public service while maintaining confidentiality and following child-abuse compliance rules. Work is performed in a standard office environment. A valid North Dakota State Driver’s License may be required. The position is subject to veteran’s preference.

Requirements

High school diploma or GED equivalent.
Three years of administrative support and computer experience, preferably at MPS, or an equivalent combination of education, training, and experience.
Knowledge of MPS policies and procedures, school operations rules and regulations, and MPS administration policies, including accounting, payroll, and personnel rules.
Knowledge of assigned school or department operations, services, and activities; research and data-compilation methods; customer service principles; personal computers and standard or specialized software; and record keeping and file maintenance.
Ability to plan, prioritize, and complete assignments with minimum supervision; write professional reports and correspondence; understand and apply rules, regulations, policies, and procedures; and exercise initiative and independent judgment within established guidelines.
Ability to research and compile data, deal tactfully and courteously with the public, follow instructions and procedures, enter data into a computer system with speed and accuracy, maintain cooperative working relationships, and communicate effectively verbally and in writing.
A valid North Dakota State Driver’s License may be required.

Nice To Haves

Administrative support and computer experience at MPS is preferred.

Responsibilities

Performs clerical, technical, and administrative duties, including special projects, calendar management, data entry, record keeping, records research, and document processing.
Assists work groups with special projects, special events, administrative support, technical assignments, and office support functions; coordinates activities, schedules, meetings, and special arrangements.
Provides information and assistance to students, the public, and others conducting business with the District; helps with requests, applications, school forms, and other documents, and resolves issues within the scope of authority and training.
Coordinates and organizes operational workflow; tracks school or department issues and communicates operational information effectively.
Performs specialized technical work, including reviewing and processing files, applications, registrations, MPS forms, invoices, and technical documents.
Collects and compiles statistical data for reports; researches and updates files and databases; locates information for authorized staff and others.
Prepares correspondence and information packets; prepares meeting agendas, attends meetings, and records and transcribes proceedings.
Performs bookkeeping and timekeeping duties and resolves technical issues.
Cross-trains in a variety of MPS functions and assists staff as directed.
Demonstrates courteous and cooperative behavior with clients, visitors, and District staff; maintains confidentiality of work-related issues, client records, and District information; follows compliance rules governing child abuse.
Performs related duties as required or assigned.