Administrative Assistant

Ponca City Development Authority•Braman, OK

3d•Onsite

About The Position

This position requires strict confidentiality in all matters. The Administrative Assistant will be responsible for coordinating and maintaining documentation relevant to all KGI properties, establishing and maintaining files, and utilizing word processing, Excel, and Word. This role also involves performing secretarial duties for the KGI Board President and Board of Directors, including proofreading, research, and editing of documents. Responsibilities include classifying, storing, and retrieving information, making copies, tracking materials, maintaining meeting records, transcribing recorded meetings, and managing appointments and phone calls for the KGI Board President and Directors. Additionally, the role handles the date stamping, pick-up, and delivery of daily mail, and manages all travel arrangements for Casino staff and KGI Administrative employees, including registration, accommodations, per diem, and ensuring proper documentation and submission of receipts. The position emphasizes maintaining the highest standards of guest service, wearing a gaming badge when required, and maintaining courteous and professional conduct at all times. Other duties may be assigned by the immediate supervisor.

Requirements

High School diploma or G.E.D.
At least two (2) years related office experience.
Perform with minimal supervision.
Possess basic clerical skills.
Extensive computer knowledge.
Ability to set priorities, organize and coordinate work efficiently.
Ability to establish good personal relations with co-workers, vendors, business associates.
Candidates are subject to licensing background criteria and pre-employment testing.

Nice To Haves

Financial background helpful in assisting with accounts payable/receivable.

Responsibilities

Observe strict confidentiality in all matters of duties performed by this position.
Responsible for coordinating and maintaining documentation relevant to all KGI properties.
Responsible for establishing, organizing, and maintaining files, knowledge of word processing and use of Excel and Word.
Responsible for all secretarial duties for KGI Board President and Board of Directors.
Responsible for proofreading, research and editing of products being presented for internal/external documentation.
Responsible for classifying, storing, and retrieving information upon request such as contracts, outside licensing, but not limited to.
Making copies of records for distribution and tracking material to ensure they are delivered/returned for record keeping.
Maintain records of meetings and transcribe recorded meetings of the KGI Board of Directors.
Maintain and set up appointments/phone calls for KGI Board President and KGI Board of Directors and keep daily calendar so you can keep KGI President informed of appointments.
Responsible for insuring mail is date stamped, and the pick-up and delivery of daily mail.
Responsible for handling all travel by Casino staff/KGI Administrative employees such as registration, hotel accommodations, per diem and ensure proper documentation is presented before arrangements are made and upon return of travel all receipts are submitted with final trip report.
Ensures that the highest possible standards of guest service are number one.
Wear gaming badge at all times while on duty or conducting company business, unless at another Casino and it is not allowed.
Be courteous and professional at all times to co-workers, customers, vendors or anyone you may have contact with while on duty.
Perform other duties that may be assigned by immediate supervisor.