Administrative Assistant

Corning•City of Corning, NY

21d•Onsite

About The Position

Provides comprehensive administrative support to the Director and the overall Thin Films and Coatings capability organization. This role is critical in maintaining a positive, efficient and well-coordinated environment and acts as the primary point of contact for the team. The successful candidate should be comfortable working in a dynamic environment with a highly diversified group of scientists, engineers & technicians.

Requirements

AAS degree in business or equivalent work experience.
Strong computer skills.
Proficiency in Microsoft Office, SharePoint.
Handles confidential information with discretion.
Strong interpersonal, verbal, and written communication skills.
Build and maintain professional relationships.
Demonstrates professional presence and demeanor.

Nice To Haves

Professional, courteous, positive attitude; Highly organized; Able to work in fast-paced environments.
Ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic environment.
Proactive, demonstrated ability to take the lead and influence the outcome.
Eager to take on additional responsibilities outside normal scope of position.
Ability to learn new software applications (e.g. Concur, ETAD).

Responsibilities

Manage complex calendaring and administrative support for a Director and leadership team.
Coordinate domestic and international travel, including detailed itineraries and documentation.
Ensure calendars reflect key business deadlines, deliverables, and priority events.
Prepare meeting agendas and leadership‑level presentations.
Support facilitation of leadership meetings and events.
Compile safety, compliance, and intellectual property reporting inputs.
Maintain organizational charts, distribution lists, and team records.
Process expense reports and monitor timely task completion.
Manage logistics for meetings, vendor visits, tours, and small customer engagements.
Plan and coordinate offsite meetings, recognition events, and team‑building activities.
Maintain team SharePoint sites, including access permissions and content updates.
Partner with HR to support employee processes and annual talent activities.
Build and maintain dashboards to support portfolio and resource visibility.
Serve as administrative liaison for vendors and contract workforce partners.
Collaborate with administrative partners to ensure seamless coverage and support.