Administrative Assistant

Associa • Durham, NC

4h • Onsite

About The Position

CAMS (Community Association Management Services), a local HOA Management firm and part of the Associa family, is seeking a full-time Administrative Assistant to support the management of an on-site community in Durham, NC. This role involves assisting the Community Manager with various administrative tasks, homeowner communication, board meeting support, and financial report analysis.

Requirements

• Excellent communication skills
• Excellent time management skills
• Excellent Customer Service skills
• Excellent problem-solving skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Ability to multi-task
• Detail Oriented
• Ability to learn on the job
• Some general accounting/financial knowledge

Responsibilities

• Assist the Community Manager in all aspects of the job
• Greet, welcome and direct homeowners that come into the office/clubhouse
• Provide administrative support, requiring proficiency in software usage/technology
• Assist with communication to community board of directors
• Schedule, prepare, and attend regular board meetings, including taking meeting minutes
• Maintain communication with homeowners
• Prepare homeowner packets
• Sell real estate signs and monitor inventory
• Maintain the community owner website
• Respond to homeowner needs
• Assist in the analysis of monthly financial reports and learn to create variance reports for the boards of directors
• Contribute to monthly management reports
• Contact vendors for community maintenance and special projects
• Perform other duties as needed and assigned

Benefits

• Paid Time Off
• Company Paid Holidays
• Comprehensive medical, dental, and vision plans
• 401(k)
• Life Insurance
• Short-term Disability
• Long-term Disability
• Accident coverage
• Critical Illness coverage
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed