Administrative Assistant

Williams-Sonoma•Tracy, CA

18h•Onsite

About The Position

Williams-Sonoma Distrubution Center - Tracy, CA Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams’ single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams – Sonoma, Pottery Barn and West Elm. Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization could be just the place for you. Williams-Sonoma, Inc Supply Chain Overview By managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization. Over 4,000 Full-Time Associates across the Supply Chain 14.5M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following: Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs. Small package eCommerce distribution centers located in Mississippi and Arizona totaling 3.2M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi Sutter Street Manufacturing upholstery factories located in North Carolina and Mississippi totaling with over 1,400 full-time employees producing approximately $900 million to $1 billion in sales of upholstered furniture Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey The Administrative Assistant position is located in Tracy, CA.

Requirements

High School Diploma or Equivalent
At least 6 months of administrative or clerical experience
This is an onsite and in office role
Proficient in Microsoft Office - Outlook & Word: Basic to Intermediate; Excel: Intermediate

Nice To Haves

At least 1 -3 years of administrative experience in administrative support, event coordination, or warehouse support roles

Responsibilities

Assist in executing distribution center events from promotion through completion, including associate appreciation events, and networking functions to ensure alignment with warehouse schedules and operational demands.
Support & monitor the creation and distribution of event communications to associates across shifts and partner with onsite and external vendors to ensure timely and efficient service delivery within a warehouse environment.
Track event-related expenses, purchase orders, and supply usage to ensure cost-effective execution and monitor inventory of event materials and supplies, replenishing as needed.
Assist with managing invitation lists, tracking RSVPs, and communicating event details to associates across multiple shifts and support a positive and inclusive experience for all attendees.
Assist in developing and posting event flyers, digital signage, and internal communications tailored to a warehouse workforce.
Greet and assist visitors, vendors, and non-compliant guests in accordance with site security protocols and answer, screen, and route incoming calls as needed as well as incoming and outgoing mail and deliveries.
Maintain office operational & event supplies, coordinate conference room schedules, and operational meetings.
Coordinate maintenance and servicing of office and site equipment as directed.
Support and maintain accurate records of site visitors, event participation, and associated engagement activities and provide administrative reporting and support to site leadership, including the Director.