Administrative Assistant – Title

Diaz Anselmo & Assoc. PA•Plantation, FL

17h

About The Position

Diaz Anselmo & Associates, P.A. is seeking a motivated, detail-oriented Administrative Assistant to support its growing Title team. The role supports real estate and mortgage-related processes by managing documents, helping meet deadlines, and providing professional service to clients and business partners. The successful candidate will be organized, attentive to detail, able to manage competing priorities in a fast-paced environment, and committed to teamwork. The Administrative Assistant manages Assignments of Mortgage from receipt through final recording; prepares, files, and tracks mortgage and real estate documents; reviews legal descriptions and coordinates approvals; monitors title production timelines and aging files; and maintains records in company systems and client portals. The role also provides administrative and document support to Title Examiners, Legal Assistants, and other team members, helps prepare complaint and summons packages, and manages shared departmental inboxes. Diaz Anselmo & Associates describes its workplace as supportive and collaborative, with opportunities for professional growth and career advancement. The position offers meaningful work and exposure to the legal, title, and mortgage servicing industries, along with a competitive benefits package.

Requirements

2–4 years of experience in an administrative, legal assistant, paralegal, title, mortgage, real estate, or related role.
Strong attention to detail and excellent organizational skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficiency with Microsoft Office Suite.
Strong written and verbal communication skills.
High school diploma or equivalent.

Nice To Haves

Experience in foreclosure, creditor rights, real estate, title, or mortgage-related industries.
Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar case management and client systems.
Associate's or Bachelor's degree.

Responsibilities

Manage the full lifecycle of Assignments of Mortgage (AOMs), from receipt through final recording.
Prepare, file, and track mortgage and real estate documents, including Lis Pendens and Title Order Instruments.
Review legal descriptions and coordinate approvals to ensure documents are submitted accurately and on time.
Monitor title production timelines, follow up on aging files, and order title gap searches as needed.
Maintain accurate records and update information in company systems and client portals.
Assist Title Examiners, Legal Assistants, and other team members with document retrieval and administrative support.
Help prepare complaint and summons packages while meeting critical deadlines.
Manage shared departmental inboxes and communicate professionally and promptly with clients and business partners.
Support the Title department through organization, attention to detail, and teamwork.