Administrative Assistant – Title

Diaz Anselmo & Assoc. PA • Milford, OH

6h

About The Position

Diaz Anselmo & Associates, P.A. is seeking a detail-oriented, organized Administrative Assistant to support its growing Title team. The role supports title- and mortgage-related processes by handling documents accurately, meeting deadlines, and providing professional service to clients and other stakeholders in a fast-paced, collaborative environment.

The Administrative Assistant manages mortgage assignment documents from receipt through recording; prepares, files, tracks, and reviews real estate documents; monitors title production timelines; orders title gap searches; maintains information in company systems and client portals; and provides document and administrative support to Title Examiners and Legal Assistants. The role also prepares complaint and summons packages and manages shared team inboxes.

Requirements

• At least 2 years of administrative, legal assistant, paralegal, title, mortgage, or related experience.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite.
• High school diploma or equivalent.

Nice To Haves

• Experience in foreclosure, creditor rights, real estate, title, or mortgage-related work.
• Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar systems.
• Associate's or Bachelor's degree.

Responsibilities

• Manage the full lifecycle of Assignments of Mortgage (AOMs), from receipt through final recording.
• Prepare, file, and track real estate documents, including Lis Pendens and Title Order Instruments.
• Review legal descriptions and coordinate approvals to ensure accurate submissions.
• Monitor title production timelines and follow up on aging files.
• Order title gap searches and assist with title-related requests.
• Maintain accurate information in company systems and client portals.
• Assist Title Examiners and Legal Assistants with document retrieval and administrative support.
• Prepare complaint and summons packages while ensuring deadlines are met.
• Manage shared team inboxes and provide timely, professional communication to internal and external stakeholders.

Benefits

• Opportunities for professional growth and development.
• Supportive and team-oriented culture.
• Meaningful work with a respected and growing organization.
• Stability and long-term career opportunities.
• Opportunity to work alongside experienced professionals in the legal and title industry.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED