Administrative Assistant – Title

Diaz Anselmo & Assoc. PA • Plantation, FL

2d

About The Position

Diaz Anselmo & Associates, P.A. is seeking a motivated, detail-oriented Administrative Assistant to join its Title team. The role supports title and mortgage document processing, deadline management, and client service in a fast-paced, collaborative environment.

The Administrative Assistant manages mortgage and real estate documents from receipt through recording, maintains records in company systems and client portals, and provides administrative support to Title Examiners, Legal Assistants, clients, and business partners. The position requires strong organization, attention to detail, and the ability to manage multiple priorities and meet deadlines.

Requirements

• 2–4 years of experience in an administrative, legal assistant, paralegal, title, mortgage, real estate, or related role.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite.
• Strong written and verbal communication skills.
• High school diploma or equivalent.

Nice To Haves

• Experience in foreclosure, creditor rights, real estate, title, or mortgage-related industries.
• Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar case management and client systems.
• Associate's or Bachelor's degree.

Responsibilities

• Manage the full lifecycle of Assignments of Mortgage (AOMs), from receipt through final recording.
• Prepare, file, and track mortgage and real estate documents, including Lis Pendens and Title Order Instruments.
• Review legal descriptions and coordinate approvals to ensure accurate and timely document submissions.
• Monitor title production timelines, follow up on aging files, and order title gap searches as needed.
• Maintain accurate records and update information in company systems and client portals.
• Assist Title Examiners, Legal Assistants, and other team members with document retrieval and administrative support.
• Help prepare complaint and summons packages while meeting critical deadlines.
• Manage shared departmental inboxes and communicate professionally and promptly with clients and business partners.
• Support the Title department through organization, attention to detail, and teamwork.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability coverage
• Employee Assistance Program (EAP)
• 401(k) with company match
• Opportunities for professional growth and career advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED