Administrative Assistant- Marketing

Kimley-Horn • Dallas, TX

3d • Onsite

About The Position

Kimley-Horn is hiring an Administrative Assistant to support its Marketing team in Dallas or Fort Worth, Texas. The ideal candidate is proactive, detail-oriented, highly organized, and comfortable working in a fast-paced environment. This is an in-office position.

The role supports marketing proposals and materials, data management, event planning, research, travel and expense administration, and a range of office coordination tasks. The Administrative Assistant works with project managers, Marketing Coordinators, and marketing leaders.

Requirements

• At least 2 years of experience in a professional office environment.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Attention to detail and data accuracy and consistency.
• Strong organizational and multitasking skills.
• Experience with a CRM or relational database such as Dynamics 365, Salesforce, Deltek Vision/Vantagepoint, or a similar system.
• Ability to learn new software, tools, and workflows quickly and adapt as processes and technology evolve.
• Ability to work under tight deadlines and handle multiple assignments concurrently.
• Positive attitude and support mentality.
• Ability to work as a team player.

Responsibilities

• Assist project managers and Marketing Coordinators with assignments such as gathering resume and project experience information, completing complex forms, and compiling materials for marketing proposals.
• Produce proposals, leave-behinds, reports, and other materials on a day-to-day basis.
• Support conference and event planning.
• Maintain accurate project, employee, and client data in Dynamics 365 and run reports or retrieve information for the Marketing team.
• Prepare expense reports and book travel.
• Conduct research to support marketing managers and leaders.
• Print and bind large technical documents.
• Arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons.
• Gather information from subconsultants and perform coordination duties as directed by the Marketing Coordinator.
• Coordinate conference rooms, meetings, and staff calendars.
• Arrange FedEx and courier delivery services.
• Track and report recently won projects.
• Perform additional duties as assigned.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation (salary plus bonus), with an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k).
• Performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family-building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed