Administrative Assistant, Regional Marketing
About The Position
The Administrative Assistant supports Monster Energy’s Regional Marketing team, including Consumer Engagement and Field Marketing. The role helps the team stay organized and connected, supports projects and initiatives, and works with stakeholders across the business. The position requires adaptability, resourcefulness, the ability to balance multiple priorities, and professionalism and discretion when handling confidential information. Responsibilities include processing invoices, supporting general department administration, maintaining inventory data, updating digital systems, coordinating travel, and assisting with special projects. The role also involves building positive relationships with internal customers and coworkers.
Requirements
- High school diploma.
- At least 1 year of experience in an administrative assistant position.
- Excellent time management, organization, and communication skills.
- Ability to adapt to changing priorities and unexpected challenges.
- Accuracy and attention to detail.
- Proficiency with Microsoft Office.
- Ability to lift or move light objects weighing up to 20 pounds.
Nice To Haves
- Bachelor’s degree in Business Administration, Communication, or a related field of study.
- Working knowledge of Conga, SAP, ClickUp, Workfront, and Concur.
Responsibilities
- Manage and process invoices, ensuring accuracy, timely approvals, proper coding, and completed payment.
- Coordinate with internal departments to resolve invoice discrepancies, track payment status, and maintain organized financial records in project management, procurement, and database systems.
- Provide administrative support, including sorting mail, ordering supplies, preparing for meetings, and taking notes.
- Assist with department inventory data entry and analysis, as well as packing and shipping.
- Maintain and update the department’s SharePoint site and manage Workfront requests.
- Book travel, process operational invoices, and reconcile expenses.
- Perform other duties and special projects as assigned, contributing with innovation and initiative.
- Handle sensitive matters confidentially and discreetly while fostering positive relationships with internal customers and coworkers.
Benefits
- Competitive total compensation.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
