Administrative Assistant- Marketing

Kimley-Horn • Fort Worth, TX

2d • Onsite

About The Position

Kimley-Horn is hiring an Administrative Assistant to support its Marketing team in Dallas or Fort Worth, Texas. This is an in-office position. The ideal candidate is proactive, detail-oriented, organized, and able to work effectively in a fast-paced environment.

The role supports project managers, Marketing Coordinators, and marketing leaders with proposal production, research, data management, event planning, travel and expense tasks, document preparation, and other administrative coordination. The position also involves maintaining accurate information in Dynamics 365 and helping coordinate subconsultants, meetings, deliveries, and recently won project tracking.

Requirements

• At least 2 years of experience in a professional office environment.
• Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Detail-oriented, with strong attention to data accuracy and consistency.
• Strong organizational skills and ability to multitask.
• Experience working with a CRM or relational database.
• Ability to learn new software, tools, and workflows quickly and adapt as processes and technology evolve.
• Ability to work under tight deadlines and handle multiple assignments concurrently.
• Positive attitude and support mentality.
• Team-player approach.

Nice To Haves

• Experience with Dynamics 365, Salesforce, Deltek Vision/Vantagepoint, or a similar CRM or relational database.

Responsibilities

• Assist project managers and Marketing Coordinators with assignments such as gathering resume and project-experience information, assisting with complex forms, and compiling materials for marketing proposals.
• Produce proposals, leave-behinds, reports, and other materials on a day-to-day basis.
• Support conference and event planning.
• Update and maintain project, employee, and client data in Dynamics 365 (D365), and run reports or retrieve information as requested by the Marketing team.
• Prepare expense reports and book travel.
• Conduct research to support marketing managers and leaders.
• Print and bind large technical documents.
• Coordinate meals for special events, rehearsal meetings, presentations, projects, and department luncheons.
• Gather information from subconsultants and perform coordination duties as directed by the Marketing Coordinator.
• Coordinate conference rooms, meetings, and staff calendars.
• Arrange FedEx and courier delivery services.
• Track and report recently won projects.
• Perform additional duties as assigned.

Benefits

• Company retirement plan with a 2-to-1 company match on up to 4% of eligible compensation, plus an additional profit-sharing contribution.
• Medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k).
• Performance-based bonuses.
• Tuition reimbursement and internal training programs.
• New Parent Leave, family-building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed