Associate Administrative Assistant

PepsiCo•Detroit, MI

10d•Onsite

About The Position

The Administrative Assistant provides high-level administrative and operational support to the Warehouse Site Leader and leadership team. This role ensures smooth day-to-day operations by managing communications, scheduling, documentation, and compliance tasks. The ideal candidate is detail-oriented, organized, and capable of handling confidential information while supporting a fast-paced warehouse environment.

Requirements

High school diploma required
2+ years in administrative or office support roles
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Ability to work onsite at the warehouse location.
Familiarity with safety and compliance standards in a manufacturing/warehouse environment.

Nice To Haves

Associate’s or Bachelor’s degree preferred
experience in manufacturing or warehouse environment preferred
SAP or similar ERP experience a plus
Strong organizational and time-management abilities.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Problem-solving and adaptability in a fast-paced setting.
Flexibility to support occasional extended hours during peak periods.

Responsibilities

Manage calendars, schedule meetings, and coordinate travel arrangements for the Site Leader.
Prepare and distribute reports, presentations, and correspondence.
Maintain accurate records, files, and documentation in compliance with PepsiCo standards.
Handle incoming calls, emails, and inquiries professionally and promptly.
Assist with daily warehouse operations reporting (inventory, productivity, safety metrics).
Support compliance with company policies, safety regulations, and audit requirements.
Coordinate onboarding and training logistics for new hires.
Track and manage purchase orders, invoices, and expense reports.
Serve as the point of contact between the Site Leader and internal/external stakeholders.
Facilitate communication across departments to ensure alignment on priorities.
Organize site events, team meetings, and recognition programs.
Plan and coordinate warehouse events, including employee engagement activities, safety celebrations, and leadership visits.
Manage event logistics such as venue setup, catering, materials, and communication.
Ensure events align with company culture and safety standards.
Compile and analyze operational data for weekly/monthly reports.
Maintain dashboards for KPIs such as labor hours, throughput, and safety incidents.
Assist in preparing presentations for leadership reviews.