Administrative Assistant - Helms School of Government

Liberty University•Lynchburg, VA

20h•$15 - $18•Onsite

About The Position

An Administrative Assistant for the Helms School of Government provides administrative and operational support to departmental leadership, faculty, and programs. This role supports daily office functions, coordinates key activities such as travel and events, and assists with financial and communication processes to ensure efficient operations and alignment with Liberty University policies and the School’s mission, while adapting to evolving departmental needs. JOB SUMMARY The Administrative Assistant supports the Helms School of Government under the direction of the Dean and Director of Operations. Duties include but are not limited to receiving, managing, and enforcing imperatives of the Dean and Director focusing on human resources, organizational operations, and guest operations, and is the lead scheduler for all student and faculty trips. This position is supervised by the Director of Operations and is responsible for daily operations of the department including BuyLU purchasing of supplies and maintaining the appearance of the department.

Requirements

Bachelor’s degree required
0-1 years of relevant experience required
Advanced knowledge of Microsoft Office Applications
Institutional knowledge of Liberty University and its systems
Experience in managing multiple tasks and projects
Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University.
Strong organizational skills.
Computer skills.
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Nice To Haves

2+ years preferred

Responsibilities

Serves as a representative of the Director of Operations and is empowered to speak to issues as deemed necessary by the Director of Operations.
1st contact for students and internships
Faculty Meetings and Minutes
Main custodian for HSOG Email
Buy-LU – purchasing of supplies
P-card reconciler for general, student, and professional development
Lead for work order submittal
Travel arrangements for guests (hotel, rental car, and contract)
Lead Team Student Travel booking (outbound travel)
Lead Classroom/professor led Travel booking (outbound travel)
Lead for pro-dev travel
Manages departmental operational tools and workflows (Microsoft Planner, Microsoft Form, etc.)
Coordinates communications and compliance for student and faculty travel
Supports contract and MOU processing
Provides administrative and operational support to faculty and academic leadership in alignment with university procedures.
Event Coordinator for Academic Welcome, guest lunches, student/club events, and academic related events
CFAW and M/F Prospective Student Events
Backup for submitting hiring requisitions in Workday
Dean Assistant Scheduler
Other responsibilities as required
Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.