Administrative Assistant

Ontario Native Women's Association•Timmins, ON

8d•Hybrid

About The Position

The Administrative Assistant will support their manager and the department in which they reside. This role will actively seek out services and resources available to Indigenous families within the service area. Reporting to their Manager or designate, the Administrative Assistant will perform general office management duties, providing organized and proactive administrative, operational, technical, and logistical support to the department.

Requirements

Grade 12 or Office Certification – Business Certificate and 2 years’ experience in an Indigenous community setting, combined with strong administrative skills and experience.
Excellent relationship building skills with the ability to maintain positive relationships with local service agencies.
Experience in tracking and reporting statistical information.
Knowledge, awareness, and connection to community resources, services and organizations within the community(s).
Ability to network with other community agencies/services/organizations.
Demonstrated experience providing services to Indigenous families and communities.
Must be dependable, able to follow instructions, respond to management direction, and be able to improve performance through management feedback.
Capacity to solve problems and understand different perspectives.
Ability to plan, organize, and manage time effectively.
Highly motivated with the ability to work with minimal supervision, independently or as part of a team.
Excellent organizational and communication skills and an ability to follow through on assigned duties independently with strict deadlines.
Knowledge of Not-For Profit Organizations.
Proficient working knowledge of MS Office Software, internet, and general office equipment, as well as internal database and software systems etc.
Ability to travel.
Reliable vehicle, appropriate (minimum $2M) vehicle insurance coverage and valid Ontario “G” class driver’s license.
Current, valid vulnerable sector criminal records check.
Valid 1st Aid/CPR.
A cellular phone and internet access is required within this position.
Must be willing and able to work a flexible working from home arrangement if required. This may include a combination of virtual remote work in your home and in office arrangements. This will be based on operational needs and will be determined by ONWA.

Nice To Haves

Ability to speak an Indigenous Language is considered an asset.

Responsibilities

Support their manager and the department.
Actively seek out services and resources available to Indigenous families within the service area.
Perform general office management duties.
Provide organized and proactive administrative, operational, technical, and logistical support to the department.

Benefits

Competitive salaries
Generous paid vacation time
Paid time off at Christmas above paid vacation time
Additional paid stat and civic holidays
35-hour work week
Comprehensive benefits program including health, paramedical, dental, vision, and EAP. All premiums are covered by the employer.
Healthcare Spending Account and Lifestyle Spending Account
Participate in CAAT defined benefit pension plan and retire with secure lifetime retirement income
Paid sick days
Paid cultural/wellness days
Flexible scheduling to support work-life balance
Ongoing professional development.
Possible reimbursement on a portion of cell phone and internet expenses