General Admin - Administrative Assistant 3_Non-Cleared

Innova Solutions•BINGHAMTON, NY

8d•Onsite

About The Position

Innova Solutions has a client that is immediately hiring for an Administrative Assistant. This is a Full Time, 12-month contract position with the possibility of becoming a permanent role. The shift is from 7:30 am to 4:30 pm. The Administrative Assistant will support daily site operations and assist the Site Lead. Key responsibilities include managing visitor support, site inquiries, distribution lists, and site documentation. The role also involves coordinating meetings, events, catering, employee engagement activities, and office supplies. Maintaining digital signage and workplace communications, supporting onboarding, workspace setup, travel arrangements, and expense reporting are also part of the duties. The position requires sharing site-wide announcements, new hire communications, and event updates. Additionally, the assistant will support leaders with calendars, customer visits, conference room scheduling, and community initiatives. Conducting Denied Party Screenings and preparing reports, presentations, and other documents using Microsoft Office are essential. Collaboration with administrative teams and support for special projects are also expected.

Requirements

High School Diploma/AA/AS with 4+ years of administrative experience, or 6+ years without a degree.
Strong organizational, multitasking, communication, and time management skills.
Proficient in Microsoft Office Suite.
Ability to work in a fast-paced environment and adapt to changing priorities.
Must be able to be engaged on a W-2 basis.

Nice To Haves

Experience supporting multiple leaders or engineering teams.
Knowledge of Concur, SAP, Ariba, SharePoint, or similar tools.
Strong customer service skills and ability to remain calm under pressure.
Experience with onboarding, facilities support, and site-wide event coordination.

Responsibilities

Support daily site operations and assist the Site Lead.
Manage visitor support, site inquiries, distribution lists, and site documentation.
Coordinate meetings, events, catering, employee engagement activities, and office supplies.
Maintain digital signage and workplace communications.
Support onboarding, workspace setup, travel arrangements, and expense reporting.
Share site-wide announcements, new hire communications, and event updates.
Assist leaders with calendars, customer visits, conference room scheduling, and community initiatives.
Conduct Denied Party Screenings and prepare reports, presentations, and other documents using Microsoft Office.
Collaborate with administrative teams and support special projects as needed.