Administrative Assistant
Volunteers of America Los Angeles•Costa Mesa, CA
•Onsite
About The Position
The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.
Requirements
- Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
- Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
- 2 years of office and/or clerical experience; coursework or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement
Nice To Haves
- Knowledge of nutrition practices and allergy restrictions/food substitutions.
- Knowledge of CA driving laws.
- Promotes nutrition curriculum, activities, and initiatives.
- Bilingual English and Spanish (written and verbal).
- Associate of Arts degree in Business Administration or Management Science. (Years of experience may be substituted for the education requirement on a year-to-year basis.)
Responsibilities
- General office duties
- Filing and assisting other office staff when required.
- Prepares client and worker folders, record files, and general filing of records and documents.
- Coordinates staff training and administrative events.
- Participate and assist in organizational functions and events.
- Database entry as directed.
- Orders office supplies, type, create, and mail correspondence.
- Answers telephone, e-mails, and replies to questions accordingly.
- Maintains informational and/or operational documents.
- Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.
- General filing
- Prepare client and worker folders
- Restock supplies
- Receptionist for office
- Assists with service hour billing
- Coordinates staff training and administrative events
- Other duties as required and may be subject to change
Benefits
- VOALA offers competitive medical, dental, vision and retirement benefits.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
