Administrative Assistant

International Shoppes LLC•South Valley Stream, NY

10d•Onsite

About The Position

Provides advanced administrative support to our LTC (Liquor, Tobacco & Confection) department.

Minimum of 1 year supporting a department or a team within administrative/clerical role required.
Proficiency in MS Word, MS Power Point and Excel (Pivot Table, V lookup).
Strong organizational skills, attention to detail and ability to meet deadlines.
Strong written and verbal communication skills.

Serves to facilitate any general administrative related issues for the LTC department
Develops and maintains the required Excel based reports (ex: inventory, allocations, transfer orders, other relative to the business.)
Executes special projects and performs other department related functions as required or directed.
Full ownership of, discretion, and use of independent judgment with respect to all data entry responsibilities as they pertain to purchase orders, POS, price changes and daily sales information.
Acts as liaison between buying line and store line for all store visits
Cross-referencing invoices to POs as received
Exercises independent initiative to ask questions and effect changes.
Communicate effectively and professionally as needed with vendors (ex: tester requests, pricing/availability reports)
Responsible for sku maintenance, with direction from buyers, to include updating product description, cost and retail.
Promotional support – setting up promotions in system and run performance reports monthly.
Works with Buyers to determine changes to store allocations (min/max) and transfers product with buyer’s approval.
Assists Buying teams with store openings
Participates in assortment review meetings with Buyer(s) and vendor(s), assisting and making suggestions.