Administrative Assistant (51230)

MIRACORP INC•Newark, NJ

4d•$26 - $26•Onsite

About The Position

MIRACORP Inc. is a veteran, woman-owned firm specializing in federal government contract services. We are seeking an experienced administrative professional support person who has a proven track record of leading a team onsite and able to deliver. The role of the Administrative Assistant is to provide onsite administrative support for the US General Services Administration (GSA) Rodino Property Management Office located in Newark, NJ. In this role, you will work under the guidance and in support of various service centers and business lines providing administrative support to one or more individuals.

Requirements

Must be a U.S. citizen.
High school diploma or equivalent.
2 to 4 years of relevant experience.
Strong customer service, interpersonal, and communication skills.
Highly proficient with MS Office suite and standard office equipment.

Nice To Haves

Some college preferred.

Responsibilities

Provides secretarial support in an office, usually to one designated individual, and, in some cases, also to other staff.
Maintains a close and highly responsive relationship with the day-to-day activities of the individual and staff.
Works independently, receiving a minimum of technical guidance.
Performs varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.
Handles differing situations, problems, and deviations in the work of the office according to the general guidelines, priorities, duties, policies, and program goals.
Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; identifies which requests should be handled by appropriate staff member or other offices.
May prepare routine, non-technical correspondence.
Schedules tentative appointments without prior clearance.
Makes arrangements for conferences and meetings and assembles established background materials.
May attend meetings and record and report on the proceedings.
Reviews outgoing materials and correspondence for internal consistency and conformance with procedures; assures that proper clearances have been obtained, when needed.
Collects information from the files or staff for routine inquiries on office program(s) or periodic reports.
Refers non-routine requests to staff; communicates office procedures to subordinate staff supervisors.
Coordinates personnel and administrative forms for the office and forwards for processing.
Operates the Gallagher Physical Access Control Station (PACS) for building access.