Administrative Assistant - New York City, NY - (On-site)

Health Management Associates • New York, NY

8d • Onsite

About The Position

The Administrative Assistant performs routine clerical and administrative functions for HMA departments and divisions. Duties include drafting correspondence, managing communications, scheduling appointments, preparing expense reports, coordinating travel, supporting meeting and event logistics, maintaining calendars, and assisting with special projects. The role also provides administrative support to HMA offices and departments and collaborates with other departments and external partners.

Requirements

• High school diploma or GED.
• Proficiency with Microsoft Suite, Zoom, Teams, and Smartsheet.
• Solid time management skills.
• Strong attention to detail and organizational skills.
• Excellent oral and written communication skills.
• Strong interpersonal skills.
• Ability to multitask and coordinate events and logistics simultaneously.
• Ability to manage recurring responsibilities alongside unpredictable short-term demands.
• Proactive, flexible approach and ability to switch quickly between projects.
• Ability to handle confidential information discreetly.
• Ability to work extended hours when deadlines are approaching.

Nice To Haves

• Associate degree in business or a related discipline.
• Notary certification.
• At least 1 year of experience in event management and/or supporting multiple executives.

Responsibilities

• Manage correspondence, including emails, mail, and phone calls; respond to inquiries and direct them to the appropriate colleague or department.
• Assist colleagues with preparing expense reports.
• Maintain Outlook calendars and schedule meetings or appointments as directed.
• Input data into databases and prepare documents.
• Provide administrative support to HMA offices and departments as needed.
• Coordinate travel arrangements and itineraries with the travel department.
• Participate in logistics and management for assigned HMA events.
• Assist with special projects as assigned.
• Collaborate with other departments and external partners.
• Perform other duties as assigned.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Group life and AD&D insurance
• Voluntary life and AD&D insurance
• Short-term disability insurance
• Long-term disability insurance
• Paid parental leave
• Paid time off
• Paid holidays
• 401(k) employer match and safe harbor contribution
• Long-term equity incentive plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED