Administrative Assistant - New York City, NY - (On-site)

Health Management Associates • New York, NY

1d • $23 - $29 • Onsite

About The Position

The Administrative Assistant is responsible for performing routine clerical and administrative functions for HMA departments and divisions. This includes drafting correspondence, scheduling appointments, preparing expense reports, coordinating travel, supporting meeting and event logistics, maintaining calendars, and assisting with special projects.

Requirements

• Minimum of a high school diploma or GED required
• Proficient with Microsoft Suite, Zoom, Teams, and Smartsheet.
• Solid time management skills.
• Excellent attention to detail and organizational skills.
• Exceptional oral and written communication skills.
• Superior interpersonal skills.
• Ability to multi-task.
• Ability to effectively coordinate events and logistics simultaneously.
• Ability to manage significant recurring responsibilities with unpredictable short-term demands.
• Ability to be proactive, flexible, and able to switch gears quickly from one project to the next.
• Capable of handling confidential information in a discrete manner.
• Ability to work extended hours when deadlines are approaching.

Nice To Haves

• associate degree in business or related discipline preferred.
• Notary certification preferred.
• Minimum of 1 year of experience in event management and/or supporting multiple executives preferred.

Responsibilities

• Manage correspondence, including emails, mail, and phone calls.
• Respond to inquiries and direct them to the appropriate colleague or department.
• Assist with expense report preparation for colleagues.
• Maintain Outlook calendars and schedule meetings or appointments as directed.
• Input data into databases and prepare documents.
• Provide administrative support to HMA offices and departments as needed.
• Coordinate travel arrangements and itineraries with the travel department.
• Actively participate in the logistics and management of assigned HMA events.
• Assist with special projects as assigned.
• Collaborate with other departments and external partners.
• All other duties as assigned.

Benefits

• health
• dental
• vision
• group life/AD&D
• voluntary life/AD&D
• short-term disability
• long-term disability
• paid parental leave
• paid time off
• paid holidays
• 401(k) employer match and safe harbor contribution
• long-term equity incentive plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED