Administrative Assistant Pearl Apartments - Moorestown, NJ

Forty2•Moorestown, NJ

2d•Onsite

About The Position

Forty2 LLC is seeking a detail-oriented, organized, and professional Administrative Assistant to support the on-site team at Pearl Apartments, a new apartment community in Moorestown, New Jersey. The role supports lease preparation and renewals, resident file management, and general administrative functions. The assistant also provides responsive service to residents, applicants, vendors, and team members while helping maintain an organized, professional leasing office.

Requirements

High school diploma or equivalent.
Strong attention to detail and accuracy when handling documents, dates, financial records, and deadlines.
Proficiency in Microsoft Outlook, Word, and Excel, with the ability to learn property management software.
Excellent written and verbal communication skills and a professional, service-oriented approach.
Strong organizational and time-management skills, including the ability to manage interruptions while keeping time-sensitive tasks on schedule.
Familiarity with Fair Housing regulations and resident privacy standards, or willingness to learn and comply with applicable requirements.
Valid driver's license and reliable transportation.

Nice To Haves

One to three years of administrative experience, ideally in property management, real estate, hospitality, or a similar client-facing office environment.
An associate or bachelor's degree.

Responsibilities

Maintain complete and accurate digital and physical resident files, including executed leases, insurance certificates, pet agreements, notices, and other required documentation.
Process move-in and move-out paperwork, security deposit accounting worksheets, and final account statements in accordance with applicable state requirements and deadlines.
Prepare daily reports and complete administrative tasks as directed by management.
Keep the leasing office and tour path clean, organized, and professional during business hours.
Guide applicants through the online application process, collect income and identification documentation, and verify files are complete before submission.
Coordinate move-in appointments, utility transfers, and resident welcome packets.
Assist with lease preparation, renewals, and ongoing resident record maintenance.
Provide professional and responsive support to residents, applicants, vendors, and team members.