Administrative Assistant

Avis Budget Group • South San Francisco, CA

10d • Onsite

About The Position

This Administrative Assistant position provides administrative assistance to the location and provides service to both internal and external customers. The role involves completing a broad variety of administrative tasks for the District Manager and team, assisting with operational support for customer recovery, and acting as a 'gatekeeper' and 'gateway' to create win-win situations for employees. The position requires researching, prioritizing, and following up on incoming issues and concerns, assisting in managing special projects, and producing information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. It also involves prioritizing conflicting needs, handling matters expeditiously and proactively, and following through on projects to successful completion, often with tight deadlines. The role supports the HR Partner with new hire orientation coordination and employee file generation, provides various reports to location managers, and handles litigation-related correspondence. Additionally, it ensures vendor accounts are paid and up-to-date through the Oracle System, manages employee files throughout their lifecycle, participates in HR compliance projects, assists management in scheduling and running organizational meetings, and provides confidential administrative and clerical support to the locations District Manager and HR Partner. Other duties as assigned.

Requirements

• High school diploma (or equivalent)
• Minimum of three year’s experience in general office experience
• Must be able to communicate clearly, accurately, and effectively both orally and in writing
• Must be able to interact professionally with all levels of management
• Ability to multi-task in a fast-paced environment
• Self-motivated, requiring little direct supervision
• Intermediate PC skills including Microsoft Office (Word, Power Point and Excel)
• Demonstrated ability to learn new tasks and responsibilities

Nice To Haves

• Payroll and other administrative or secretarial education/experience a plus

Responsibilities

• Completes a broad variety of administrative tasks for the District Manager and team
• Assist with operational support for customer recovery
• Provides "gatekeeper" and "gateway" role, creating win-win situations for employees
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature
• Assists in managing special projects
• Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching
• Assists HR Partner with the coordination of New Hire Orientation as well as employee file generation
• Provides a variety of reports to location managers
• Receiving, logging, researching, and distributing all litigation related correspondence, summonses, etc. to the appropriate manager or HR Partner
• Ensuring vendor accounts are paid and kept up to date through Oracle System
• Management Employee file management throughout employment lifecycle
• Participating in Human Resources related compliance projects
• Assisting management in scheduling and running organizational meetings
• Providing confidential administrative and clerical support to the locations District Manager and HR Partner
• Other duties as assigned

Benefits

• Access to Medical, Dental, Vision, Life and Disability insurance
• Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages
• Contribute up to $270 as a tax-free benefit for public transportation or parking expenses
• 401(k) Retirement Plan with company matched contributions
• Full training to learn the business and enhance professional skills
• Employee discounts, including discounted prices on the purchase of Avis/Budget cars
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED