Administrative Assistant

Green Leaf Productions Inc • Oxford, MS

22h

About The Position

Administrative Assistant needed to support the U.S Attorney's office Northern District of Mississippi.

Requirements

• Must be a US citizen
• Minimum of a high school diploma
• At least 5 years administrative experience
• Proficient in computer and all Microsoft Office products
• Must have excellent written and verbal commination's, problem-solving, and conflict resolutions skills

Responsibilities

• Answering, screening, and routing phone calls and greeting and screening visitors.
• Issues visitor badges, maintain sign-in logs, and ensure compliance with security provisions are followed.
• Processing, date stamping, sorting, and logging mail deliveries and copying projects.
• Preparing and processing outgoing mail and light shipments.
• Operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, security keypad, and computer programs.
• Generates forms and documents from templates; data entry, file creation and management, including purging of paper files and electronic media for destruction or archiving.
• Reserving conference rooms and government vehicles using the online calendars.
• Ability to organize work and complete assignments consisting of numerous steps varying in nature and sequence.
• Opens cases strictly from the authorizations and then emails the ‘new case opened’ email, containing the new case file folder’s location and USAO #. (sent when the case is opened.)
• Responsible for entering civil and criminal case opening information into the USAO case management system, CaseView. Includes opening new cases and appeal court records, entering or closing cases and declinations.
• Entering data requires fact checking and ensuring the data being entered is accurate. This involves: Cases requiring quality control review and review of material using online databases
• Error Correction: Identify and correct any errors or inconsistencies in the data.
• Maintaining Confidentiality: Adhered to strict privacy protocols to protect sensitive information.
• Documenting Work: Keeping logs or records of the data entry process and any changes made.
• E-Filing of Court documents including familiarity with submitting documents electronically via various systems and understanding how to navigate and upload portals is essential.
• Case and Document management -familiarity with organizing digital files using cloud-based systems that aide with version control, sharing, and secure storage.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED